AOL Calendar help

Getting Started

About AOL Calendar
Using Calendar When You Are Not Signed On

Setting Time Zone and Hours Displayed

Sharing Your Calendar and Subscribing to Other Calendars

Sharing Your Calendar
Publishing Your Calendar as a Public Web Page

Viewing and Subscribing to Other Calendars

Working with Multiple Calendars

Copying Events from Other Calendars and the Event Directory to Your Calendar

Unsubscribing from Other Calendars

Displaying and Printing Your Calendar

Moving Around in Calendar -- Month, Week, and Day Views
Viewing Local Weather and Your Daily Horoscope

Changing Calendar Colours

Printing Your Calendar

Scheduling and Organizing Events

Creating an Additional Calendar
Scheduling an Event

Scheduling a Repeating Event

Inviting Friends and Family to Events

Reminding and Notifying Friends and Family About Events

Finding Events in the Event Directory and Adding Them to Your Calendar

Setting Reminders for Important Dates and Events

Scheduling a Task

Rescheduling an Event

Cancelling (Deleting) an Event

Moving an Event

Using Your Calendar with Devices and on the Web

Synchronizing Your Calendar with PDAs and Outlook
Using Calendar on the Web

Solving Problems in Calendar

Not Receiving Event Updates
Re-subscribing to an Unsubscribed Calendar

Receiving Old Reminders

About AOL Calendar

This latest release of AOL Calendar offers these benefits:

If you used other versions of AOL Calendar, formerly known as My Calendar, existing events and appointments automatically transfer to your new calendar during installation and setup.

If you use calendar programs on a PDA (personal digital assistant) or Microsoft Outlook, you can synchronize those calendars with AOL Calendar. For more information, see Synchronizing Your Calendar.

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Using Calendar When You Are Not Signed On

You can schedule and modify events, appointments and other calendar entries without being signed on to AOL, however if you are inviting others to your event, or if you share your calendar, you need to sign on in order for others to view your calendar and receive e-mail E-mail is typically a one-to-one communications system. With an AOL screen name, you can e-mail with other AOL and Internet users. about your event.

You can set reminders and reminder delivery option when you are not signed on, however those reminders and delivery options won't take effect until the next time you sign on.

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Setting Time Zone and Hours Displayed

You can change these Calendar preference settings: To change Calendar settings
  1. Click Settings.
  2. Next to the setting you want to change, click the down arrow and select a setting.
  3. When you have finished changing settings, click Save.

Notes

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Moving Around in Calendar -- Month, Week, and Day Views

You can display dates in the past or future month-by-month, week-by-week, or day-by-day, or you can quickly jump directly to another month, week, or day.

To display the previous or next month, week, or day

  1. Click the tab -- Month, Week, or Day -- for the time-span that you want to display.
  2. To move to previous dates, click the left arrow that appears in the date area at the top of the calendar. To advance to future dates, click the right arrow. Depending on the tab you selected, the calendar changes to display the next month, the next week, or the next day.

To jump to another month in the current year

  1. Click the Month tab.
  2. To jump to a particular month, click the black down arrow that appears to the right of the month and year indicator. The months within the current year appear.
  3. Click the month that you want to display. To move to the next month, click the right arrow. To move to the previous month, click the left arrow.
To jump to a month in another year
  1. Click the Month tab.
  2. Click the black down arrow that appears to the right of the month and year indicator. The current year and the months within the current year appear.
  3. Click the month that you want to display. To move to the next year, click the arrow to the right of the year indicator. To move to the previous year, click the arrow to the left of the year indicator.
  4. When the desired year appears, click the month that you want to display.
 
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Viewing Local Weather and Your Daily Horoscope

A weather icon appears near the day or date label in calendar views. You can change your weather city by going to AOL Weather. (Keyword: AOL Weather)

To view your horoscope

Click the View today's horoscope link that appears on the bottom left of your calendar view.

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Changing Colors in Calendar

Calendar enables you to combine multiple calendars in a single calendar view, and you can distinguish which events go with each calendar by the color; colors for each event match the color assigned to the calendar.

For information on viewing additional calendars, see Viewing and Subscribing to Other Calendars.

To change the color of a calendar

  1. To the left of your calendar view, under the Calendars heading, click the Calendar name, usually a screen name, of the calendar whose color you want to change. The Calendar Detail screen appears.
  2. Next to the Color box, click the down arrow and select the new color for the calendar.
  3. Once you select the desired color, click Save. The calendar name appears in the new color, and when you display this calendar, events also appear in this color.
 
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Printing Your Calendar

To print your calendar
  1. Click the view that you want to print -- Month, Week, or Day. The Print screen appears.
  2. Click OK.
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Creating Additional Calendars

You can create multiple calendars to organize events. For example, you can have a personal calendar as well as a calendar for the family, bridge club, soccer team, and the like. 

To create an additional calendar
  1. Under the Calendars list on the left side of your calendar, click Add. The Adding Calendars screen appears.
  2. Click Create a New Calendar, then click Continue. The Calendar Detail screen appears.
  3. Type the name of the calendar.
  4. To share this calendar with specific people, click Sharing and type the screen names of the people who you want to view or view and edit this calendar. If you want to share your calendar with people who have Internet e-mail addresses instead of screen names, see Publishing Your Calendar as a Public Web Page.
  5. After you select the dates you want to print, click OK.
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Sharing Your Calendar

You can invite people to individual events on your personal calendar -- the calendar with your screen name, share your entire calendar so that specified people can oview or edit it, or you can publish your calendar to the world.

To invite people to a particular event on your calendar, see Inviting Friends and Family to an Event. You can only invite people who have a screen name, in other words e-mail addresses that end in @aol.com. Free AOL screen names are available by going to www.aol.ca and clicking AOL Instant Messenger

To publish your calendar so that anyone can see it, including those without AOL screen names, for example an e-mail address ending in @yahoo.com, see Publishing Your Calendar as a Public Web Page. When you publish to the world, anyone with Internet access can view your published calendar.

To share your entire calendar so that others can view or edit it

  1. Click the Sharing button that appears at the bottom of the Calendars list, to the left of your calendar view. The Share Your Calendar screen appears.
  2. Follow the on-screen instructions to create a list of screen names with whom you want your calendar shared, and to designate whether you want that person to view your calendar or to view and edit it.

    Important: When you give Edit permissions, you grant that person full control of your calendar. Be sure to give Edit permissions only to those who you fully trust to create, edit, and delete events on your calendar.

  3. After you finish designating who you want to share your Calendar with, click the Share button. Calendar sends an e-mail to each of the screen names you listed, with information on how to view your calendar.

Calendar sends an e-mail to each of the screen names you invited to share your calendar, informing them that your calendar is available to them, and giving them a link that they can click to add your calendar to their Calendars list. You also receive a confirmation e-mail that lists all the screen names with whom you have shared your calendar.

Notes

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Publishing Your Calendar as a Public Web Page

If you have a calendar that you want to share with anyone on the Internet, you can publish your calendar as a public Web page.

To invite people to a particular event on your calendar, see Inviting Friends and Family to an Event.

To publish a calendar as a public Web page

  1. On the Calendars list, to the left of your calendar view, click the name of the calendar that you want to publish. The Calendar Detail screen appears.
  2. Click Publishing
  3. Select Publish this calendar.

    Important:
    When you publish your calendar, anyone who has access to the Internet can view your calendar, just as they can view a Web page. Be sure that you only publish a calendar if the information it contains can be safely revealed to the public.
  4. To send the link (URL) of the calendar Web page to others so they can view the calendar, click Send e-mail to share this calendar with others.
  5. After you finish designating who you want to share your Calendar with, click Share button. Calendar sends an e-mail to each of the recipients you listed, with information on how to view the published calendar.
  6. On the Calendar Detail screen, click Save.

Notes

 
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Viewing and Subscribing to Other Calendars

To view additional calendars that already appear on your Calendars list, see Working with Multiple Calendars.

If you want to view a calendar that doesn't appear on your Calendars list, you need to subscribe to that calendar. You can subscribe to publicly-available calendars through the Event Directory; for details, see Using the Event Directory.

Another way to view other calendars is to subscribe to calendars that family and friends share with you. You receive e-mail when others invite you to subscribe to a calendar.

To subscribe to a calendar

  1. Open the mail message that has Invitation to Calendar in the Subject.
  2. Click the Subscribe Now link that appears in the body of the message. The subscribed calendar appears in the Calendars list, and events on the subscribed calendar appear in the calendar view.
  3. If you don't want the subscribed calendar events to appear, click the check box to the left of the calendar name to clear that calendar view. You can re-display a subscribed calendar by clicking the check box to select it.
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Working with Multiple Calendars

You can view multiple calendars, either one at a time or in combination, enabling you to coordinate schedules and stay on top of friends' and family plans.

To view multiple calendars simultaneously, so that the combined schedules appear on a single calendar

  1. To the left of your calendar view, under the Calendars heading, click one or more of the check boxes next to the calendar names that you wish to display. If the only calendar on the Calendars list is the one with your screen name, see Viewing and Subscribing to Other Calendars for information on adding calendars to the list.
  2. Click the Month, Week, or Day tab to display the desired calendar view. All the events on the calendars you've selected appear within the single calendar view.

Notes

You can tell the various calendar entries apart by the color coding; the colour on the Calendars list matches the colour of the associated events. To change the colour-coding of calendars, see Changing Calendar Colours.

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Copying Events from Other Calendars to Your Calendar

You can copy events from other calendars to your personal calendar. Your personal calendar is the calendar with your screen name.

To view other calendars, check the Calendars list in the upper left corner of your AOL Calendar screen. Calendars to which you are subscribed appear on this list, with a check box next to each. If the only calendar on this list is the one with your screen name, see Viewing and Subscribing to Other Calendars for information on subscribing to additional calendars, then follow the steps below.

To copy events from other calendars to yours

  1. On the Calendars list, click the check box next to the calendar that contains the event that you want to add to you personal calendar. Events scheduled on the subscribed calendar appear on your calendar view.
  2. Click the event that you want to add to your calendar. The View an Event screen appears.
  3. Click Copy to Personal Calendar. The event appears on your calendar, in the color of your calendar.

Notes

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Unsubscribing from Other Calendars

To unsubscribe from other calendars, so they no longer appear on your list of calendars
  1. On the Calendars list, click the underlined name of the calendar that you want to unsubscribe. The Calendar Detail screen appears.
  2. Click the Unsubscribe button. A confirmation message appears.
  3. To unsubscribe, click the Unsubscribe button. To remain subscribed, click Cancel. When you click Unsubscribe, the confirmation message and the Calendar Detail screen close, and the unsubscribed calendar no longer appears on your Calendars list.
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Scheduling an Event

Calendar gives you the option of scheduling a one-time event, such as a party, as well as repeating events, such as monthly bingo, weekly soccer practice, and the like. This section describes how to schedule a one-time event; to create a repeating event, see
Scheduling a Repeating Event

You can quickly add a new event to your calendar by typing directly in the calendar area where you want to schedule the event, or you can use the Add Event button.

To schedule an event by typing directly on your calendar

  1. Point to the place on your calendar where you want to schedule the event.
  2. Click and hold the left mouse button to stretch the event across the appropriate time slots, then release the left mouse button. Type here appears in the calendar time slot that you created.
  3. Type the title of the event, then press Return. The event appears on your calendar.
  4. To add additional details regarding the event, click the event to display the View or Edit an Event screen, in which you can type event details, specify reminders and repeating event details, and share the event with friends and family.
To schedule an event through the Add a New Event screen
  1. In one of the calendar views -- Month, Week, or Day -- click Add Event. The Add a New Event screen appears.
  2. To schedule the event on a different calendar, click the down arrow next to the Calendar label and select the calendar you want to use.
  3. Click the text box next to Title and type the name of the event as you want it to appear on the calendar.
  4. Type or select the date and time of the event. If the event is an all-day activity or has no specific start time, click No specific time so the event appears above the timed events on the calendar display.
  5. To receive a reminder, click the Remind me box and select the amount of time in advance of the event when you want to receive the reminder. To specify reminder delivery -- e-mail, Instant Message, or cellular phone -- click the Edit link that appears to the right of the Reminder line.
  6. To share the event information with friends and family, for example, if this event is a family gathering, click the Share this event link. The Tell a Friend screen appears. You can specify screen names and e-mail addresses to which you want to send information about the event, and recipients can with a single click add the event to their calendars.
  7. When you finish specifying the event information, click Save.
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Scheduling a Repeating Event

Calendar gives you the option of scheduling a one-time event, such as a party, as well as repeating events, such as monthly bingo, weekly soccer practice, and the like. This section describes how to schedule a repeating event; to create a one-time event, see Scheduling an Event.

To schedule repeating event

  1. Click Add Event. The Add a New Event screen appears.
  2. To schedule the event on a different calendar, click the down arrow next to the Calendar label and select the calendar you want to use.
  3. Click the text box next to Title and type the name of the event as you want it to appear on the calendar.
  4. Type or select the date and time of the event. If the event is an all-day activity or has no specific start time, click No specific time so the event appears above the timed events on the calendar display.
  5. To receive a reminder, click the Remind me box and select the amount of time in advance of the event when you want to receive the reminder. To specify reminder delivery -- e-mail, Instant Message, or cellular phone -- click the Edit link that appears to the right of the Reminder line.
  6. To specify the interval on which this event repeats, on the Repeats line, click the Edit link to display the Repeating Options dialog. Select the appropriate repeating pattern from the options provided.
  7. To share the event information with friends and family, for example, if this event is a family gathering, click the Share this event link. The Tell a Friend screen appears. You can specify screen names and e-mail addresses to which you want to send information about the event, and recipients can with a single click add the event to their calendars.
  8. When you finish specifying the event information, click Save.
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Inviting Friends and Family to an Event

You can invite people to individual events on your calendar.

To schedule a new event to which you are inviting friends, family, or colleagues, see Scheduling an Event.

To invite others to join you at an event already scheduled on your calendar

  1. In one of the calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
  2. At the bottom of the screen, next to the Tell a Friend label, click the Share this event link. The Tell a Friend screen appears.
  3. Follow the on-screen instructions to add screen names and e-mail addresses of people you want to invite.
  4. If you want to add a personal message to the e-mail that is automatically sent to invitees, type that message in the Add a personal message box.
  5. When you have finished typing screen names, e-mail addresses, and any personal e-mail message, click Update.

Notes

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Notifying Friends and Family About Events

You can invite people to events that are already on your calendar.

To schedule a new event and invite friends, family, or colleagues, see Scheduling an Event.

To notify others about an event already scheduled on your calendar

  1. In one of the calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
  2. At the bottom of the screen, next to the Tell a Friend label, click the Share this event link. The Tell a Friend screen appears.
  3. Follow the on-screen instructions to add screen names and e-mail addresses of people you want to notify.
  4. To add a personal message to the e-mail that is automatically sent to the people your are notifying, type that message in the Add a personal message box.
  5. When you have finished typing screen names, e-mail addresses, and any personal e-mail message, click Update.

AOL Calendar automatically sends e-mail to all the people you invited, and within that message is a link they can click to automatically send a response to you and to add the event to their calendar.

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Finding Events in the Event Directory and Adding Them to Your Calendar

You can use the Event Directory to find a wide array of cultural, community, and sporting events. Once you locate an event of interest you can add it to your calendar with a single click.

To find events in the Event Directory and add them to your calendar

  1. In the Event directory, left of your calendar, click Go.
  2. Click the name of the city closest to the area where you are looking for an event. A screen appears for the area you selected.
  3. Click the category and dates of interest, then click the schedule listing that appears.
  4. For the event that you want to attend, click the Add this Event to My Calendar link. The event appears on your calendar.

Notes

You can also find the event directory by going to AOL Keyword: Event Directory. From the event directory you can find and add events to your calendar without having to start AOL Calendar.

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Setting Reminders for Important Dates and Events

To schedule a new event for which you want to set reminders, see Scheduling an Event.

You can only set reminders for events that appear on your personal calendar. Your personal calendar is the calendar with your screen name.

To set reminders for an event on your calendar

  1. In one of the calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
  2. Near the bottom of the screen, next to the Reminder label, click the box next to Remind me.
  3. Click the down arrow to select the amount of time in advance of the event you want to be reminded.
  4. To verify or change how you want the reminder delivered, click the Edit delivery options link. The Reminder Delivery screen appears.
  5. Click the boxes next to the delivery options you wish, then click Update.
To specify reminder delivery by e-mail, Instant Messenger, cellular phone or a combination
  1. In one of the calendar views -- Month, Week, or Day -- click the event. The View or Edit an Event screen appears.
  2. Near the bottom of the screen, next to the Reminder label, click the box next to Remind me.
  3. Click the down arrow to select the amount of time in advance of the event you want to be reminded.
  4. To verify or change reminder delivery -- by e-mail, Instant Messenger, cellular phone, or a combination of delivery options, click the Edit link to the right of the Reminder: line. The Reminder Delivery screen appears.
  5. Click the boxes next to the delivery options you wish, then click Update.

Notes

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Scheduling a Task

Calendar gives you the option of scheduling a task, which is an untimed event that appears above the timed events. Tasks can serve as your "to-do" list for the day. Just as with time-scheduled events, tasks can be one-time or repeating tasks, and you can notify friends and family, and set reminders for tasks.

To schedule a task

  1. In one of the calendar views -- Month, Week, or Day -- click Add Task. The Add a Task window appears.
  2. If you want to schedule the task on a different calendar, click the down arrow next to the Calendar name and select the desired calendar.
  3. Click the text box next to Title and type the name of the task as you want it to appear on the calendar.
  4. Type or select the date on which you want the task to appear.
  5. To receive e-mail reminders, Instant Message reminders, or cellular phone reminders, click the box next to Remind me and select the amount of time in advance of the task when you want to receive the reminder.
  6. If this is a repeating task, click the Edit link that appears to the right of Repeats to set the interval on which the task repeats, such as daily, weekly, or monthly.
  7. Once you finish specifying the task information, click Save.
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Rescheduling and Changing Events

To schedule a new event, see Scheduling an Event.

To reschedule an event using click-and-drag

  1. Point to the event that you want to move, then click and hold your left mouse button.
  2. Drag the event to a different date (in Month view), day and time (in Week view), or time (in Day view). As you move the event, the new date and time appears.
  3. When the event is correctly placed at its new date and time, release the left mouse button.

Notes

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Cancelling (Deleting) an Event

To delete an event from your calendar

  1. In one of the calendar views -- Month, Week, or Day -- click the event you want to delete. The View or Edit an Event screen appears.
  2. Click the Delete button on the bottom of the screen. A confirmation screen appears: "Are you sure you want to delete this event?"
  3. Click OK. Your calendar re-displays, and the event no longer appears.

Notes

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Moving an Event

Moving Events between Calendars
An event created in one Calendar can be moved to any other Calendar you have "View and Edit" permissions for or an Additional Calendar you have created. (see Creating Additional Calendars).  When you add an event or events from a Planner or using an "Add to my Calendar" button anywhere on the AOL service, the event automatically is added to your primary calendar by default.  See "Finding Events in the Event Directory and Adding Them to Your Calender". These events can be moved to another Calendar as well.
 

To move a single event from one Calendar to another.
Note: You must have "View and Edit" permissions to do this.

  1. Click on the event you would like to move.  The "View or Edit an Event" pop-up will appear.
  2. To move the event to a different calendar, click the down arrow next to the Calendar label and select the calendar you want to use. Only Calendars that you have "View and Edit" permissions for will be shown.
  3. Click Save.  The event will be moved to the Calendar you selected.

To move a repeating event from one Calendar to another.

  1. Click on the repeating event you would like to move.  If you want to move a series of repeating events, click on the earliest event in the series.  The "View or Edit an Event" pop-up will appear.
  2. To move the event to a different calendar, click the down arrow next to the Calendar label and select the calendar you want to use.
  3. Click Save.  A changing an event pop-up dialog will appear asking "You are changing a recurring event.  Do you want to change this event or this and all future events?"
  4. Click on This and Future Events to move the entire series. The repeating events will be moved to the Calendar you selected.

Notes

You may also move just a single event in a series by clicking This Event, or you may move part of a series of events by clicking on the first event within the series and repeating the above steps for moving an entire series of events.

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Synchronizing Your Calendar with PDAs and Outlook

To transfer information between your PDA or Outlook and your AOL Calendar

  1. Click the Sync button at the top of your calendar. A message appears with instructions to click Refresh after you run Sync.
  2. Click OK. The Intellisync screen appears. If you haven't yet downloaded the sync software, follow the on-screen instructions to download and install the Intellisync software.
  3. Follow the on-screen instructions to synchronize calendar entries with your PDA or Outlook.
  4. When the sync finishes, click the Refresh link that appears on the line next to calendar dates, just to the right of Go To Today.
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Using Calendar on the Web

To view your calendar from another computer that doesn't have AOL software
  1. Start up the browser, such as Netscape or Microsoft Internet Explorer.
  2. Go to calendar.aol.ca. Your calendar appears.
  3. You can use this Web-based version of Calendar to check your schedule, add or edit events, or do any other calendar tasks that you do when using the AOL browser.
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Conflicting Events

Calendar does allow you to schedule conflicting events. If you schedule multiple events at the same time, those events appear next to each other on your calendar.

Calendar alerts you when you schedule conflicting events. Conflicting events appear in the Conflicting Events area of the Add Event and View or Edit Event screens. The color of conflicting events matches the color of the calendar on which the conflicting event is scheduled.

If you prefer to avoid the conflict, you can adjust the Date and Time settings until No Conflicts appears in the Conflicting Events area.

For repeating events, Calendar checks for future conflicts depending on the frequency:

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Re-subscribing to an Unsubscribed Calendar

To re-subscribe to a calendar from which you have unsubscribed

Locate the e-mail that you originally received that invited you to subscribe to the calendar, and click the Subscribe Now button within that message.

If you no longer have the original e-mail that invited you to subscribe, contact the owner of the calendar and ask them to share their calendar with you again. The owner of the calendar needs to delete you from their list of screen names on the Share Your Calendar screen, then re-enter your screen name in order to allow you to re-subscribe to their calendar.

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Not Receiving Event Updates

If you are not receiving updates to events on your calendar, it may be because you copied an event from another calendar. When you copy events, any changes made by the owner of the event will not appear on your calendar.

To have the event appear on your calendar and to receive updates regarding changes, contact the owner of the calendar and ask them to invite you through the Tell a Friend link on the event. When you accept a calendar invitation from owner of an event, you automatically receive e-mail notifications any time the calendar owner edits or updates the event.

If the owner of the calendar previously invited you to an event, they need to delete you from their list of screen names and e-mail addresses on the Tell A Friend screen, then re-enter your screen name or e-mail address in order to re-send the invitation to you.

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Receiving Old Reminders

If you used previous versions of Calendar, old reminders may appear.

To stop receiving old reminders

  1. In the reminder e-mail, click the Manage Your Reminders link to delete the unwanted reminder.
  2. In your current calendar, click the event for which you want to set reminders. The View or Edit an Event screen appears.
  3. Select the desired Reminder options, then click Save.
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